If you need to submit timesheets to NASA in order to raise invoices for your agency, there is a quick help guide below which you can follow.
If our contracts team have notified you that your agency self-bill, you do not need to do this. When logged in to the portal, you’ll see the home screen with a few options:- Timesheet - This is where you can view and submit your timesheets
- Payroll - This is where you can view your payslips
- P45/P60 Reports - This is where you can view and download your P45 if you left employment at Nasa Umbrella and/or your P60 for previous tax years if you have been with Nasa for more than 1 tax year.
Creating a New Timesheet - Video Guide
There is a quick video here which shows you how to submit a timesheet in a couple of simple steps.
Creating a New Timesheet - Written Instructions
To submit a new timesheet, select CREATE in the top right corner.
Complete your timesheet entry as follows
Assignment Details
Firstly select end date of the period your timesheet is for (for example, week ending Sunday 03/09/2023 or month ending 31/08/2023). Select your Assignment from the drop down list
User Timesheet DetailsSelect your Contract Rate from the drop down list
In the field Units enter the total of hours or days (depending on your Contract Rate) you worked In the timesheet period you selected above (for example, 37.50 hours for an hourly contract rate or 5 days for a daily contact rate)
Upload TimesheetYou do not need to attach anything with your submission, unless you would like to keep your original timesheet here for your own records.
You can search your previously submitted timesheets by utilising the Search function at the top of the page where you can specify the following details: tax year, your agency name, timesheet week/billing period end date and timesheet status.
In the column Actions you can perform the following actions:
- view and edit timesheets that you have saved as Draft
- view details of timesheets that have been Approved
- view reasons for timesheets that have been Rejected and edit & resubmit your entries if corrections are required.
Once you have entered your timesheet details and you are ready to submit it to Nasa. As soon as you hit 'submit', that with auto-generate, and come through to Nasa for invoicing. You can use the 'submit and add' button if you need to create more than one timesheet.
If you have any issues submitting your timesheets, please reach out to us via the Online Chat (bottom right of this screen) or drop us a message at payroll@nasagroup.co.uk.